Test cases6 steps

Oracle Fusion AP — Invoice Test Script

Module → Oracle Fusion Payables Process → Create and validate a supplier invoice Release → R1.0

Ready test script for creating, validating and checking a standard supplier invoice in Oracle Fusion Payables, with the negative cases testers usually forget.

Entry criteria

Supplier and supplier site exist and are active
Payables period and General Ledger period are open
Tester has the Accounts Payable Specialist role for the business unit
Distribution combination is valid in the chart of accounts

Record the invoice number of every run — you need it for the evidence and for TC-02.

Steps

1

Navigator › Payables › Invoices

Open Invoices

From the Navigator open Payables > Invoices.

2

Invoices › Tasks › Create Invoice

Click Create Invoice

In the Tasks panel click Create Invoice.

3

Enter the invoice header

Fill the header and press Tab after the supplier so the site and payment terms default.

Field	Value	Note
Business Unit	US1 Business Unit
Supplier	Lee Supplies
Supplier Site	Lee US1	defaults
Number	INV-1001	unique per supplier
Amount	1,250.00
Date	Today
Payment Terms	Net 30	defaults from the site

4

Add the invoice line and distribution

In Lines add one line of the same amount and select the Distribution Combination.

Field	Value	Note
Amount	1,250.00	must equal the header
Distribution Combination	101-10-60100-000	expense account

5

Click Invoice Actions > Validate

The Validation status should change to Validated with no holds.

6

Click Save and Close

Search the invoice again and confirm the status, amount and payment due date.

Sign-off

Role	Name	Decision	Date
AP process owner
Test manager

Test cases

ID	Title	Type	Priority	Preconditions	Steps	Expected result
TC-01	Standard invoice validates without holds	Positive	High	Entry criteria met	1. Create invoice with valid header and line 2. Validate 3. Save and Close	Validation status = Validated, no holds, due date = invoice date + 30 days
TC-02	Duplicate invoice number for the same supplier	Negative	High	TC-01 invoice exists	1. Create a new invoice for the same supplier with the same number 2. Save	Error: the invoice number already exists for this supplier; nothing saved
TC-03	Line total does not match the header amount	Negative	High	Entry criteria met	1. Header amount 1,250.00, line amount 1,000.00 2. Validate	Invoice is not validated; a variance hold is placed and shown on the invoice
TC-04	Accounting date in a closed period	Negative	Medium	A closed GL period exists	1. Create invoice with an accounting date in the closed period 2. Validate	Message that the accounting date is not in an open period; invoice not accounted
TC-05	Mandatory supplier missing	Validation	Medium	Entry criteria met	1. Leave Supplier empty 2. Save	Error names the missing Supplier field
TC-06	Supplier site on payment hold	Negative	Medium	Site has Hold all payments set	1. Create and validate invoice for the site 2. Check payment status	Invoice validates but is not selected for payment while the hold is active
TC-07	Cancel a validated invoice	Positive	Medium	TC-01 invoice validated, not paid	1. Open invoice 2. Invoice Actions > Cancel Invoice 3. Confirm	Invoice amount becomes zero and status Cancelled; accounting reverses
TC-08	Approval workflow rejection (if approval is enabled)	Negative	Low	Invoice approval enabled	1. Submit invoice for approval 2. Approver rejects	Approval status = Rejected; invoice cannot be paid

Document control

Version	Status	Approved by	Date
0.1	Draft	—	—